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- My summer in the archives: a co-op placement retrospective
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- Quartet in the Quadrangle: PSQ Records Come to SFU
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- Finding queer joy in the 51社区黑料Archives: Out On Campus records now available
- The Selma Wassermann fonds
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Examination Papers, Course Assignments, and Grades
Function
Teaching and Academic Programs
PIB
RRSDA Number
1995-018
Department
All University Departments
Description, purpose and use of records
This record series consists of course work submitted by students in accordance with course requirements, graded by academic personnel, and retained by the course instructor. Examination papers, course assignments, and grades are used to evaluate student performance and competence in a particular course of study.
Records may include completed mid-term, final and other examinations and tests; project and term papers, essays and laboratory work papers; artistic projects submitted by students as course work; as well as assignment and course grades (including, but not limited to lists of grades maintained by academic personnel and departments prior to input into SIMS).
This schedule applies only works which the course instructor decides to retain rather than return to students. Completed course work may be returned to the student by the course instructor at his or her discretion.
This schedule does not apply to the official student records stored in the Student Information Management Systems (SIMS).
Retention periods
| Records | Active | Semi-Active |
Total retention | Final disposition |
|---|---|---|---|---|
| No grade/course appeal initiated | CY grade assigned + 1 year | Nil | CY grade assigned + 1 year | Destruction |
| Grade/course appeal initiated | CY appeal resolved + 1 year | Nil | CY appeal resolved + 1 year | Destruction |
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- University Act (RSBC 1996, c. 468)
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Grading and the Reconsideration of Grades (T20.01)
- Retention and disposal of student exams or assignments (I10.09)
Retention rationale
The FOI/POP Act (RSBC 1996, c. 165, s. 31) requires that personal information used to make a decision that directly affects an individual must be retained for at least one year. Retention period allows sufficient time for grade appeals to be initiated and resolved prior to destruction of records. .
Related RRSDAs
Status
RRSDA is in force
Approval Date
24 November 1995
Last Revised Date
13 December 2022