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Exam Invigilation Records
Function
Student Services and Records
PIB
RRSDA Number
2015-001
Department
Centre for Accessible Learning
Description, purpose and use of records
Records relating to exams administered through the Centre for Accessible Learning (CAL) to accommodate a documented disability.
Records include photographs taken to verify the identification of students, digital recordings from live feed cameras, edited video files, and captured still images extracted from digital recordings.
Photographs, edited video, and captured still images that form part of a student misconduct report, academic integrity case or student discipline appeal case become part of the case file of those investigations and will be retained according to applicable RRSDAs.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Exam invigilation recordings | 4 days | Nil | 4 days | Destroy |
| Identity verification photographs | 4 days | Nil | 4 days | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- 51社区黑料Policy S 10.01, Student Academic Integirty policy
Retention rationale
Videos and photographs are kept for 4 days to allow for challenges of academic integrity to be raised and investigated, as such a total retention period of 4 days followed by destruction is sufficient to meet the administrative needs of the department.
In cases where an academic integrity violation is suspected the records (photographs and/or video) are saved and become part of an Academic Discipline Case File. These records are managed according to RRSDA 2006-003 Student Discipline Records.
related RRSDAs
Status
RRSDA is in force
Approval Date
11 Feb 2015
Last Revised Date
15 Mar 2024